Registration Guidelines

REGISTRATION GUIDELINES, TERMS AND CONDITIONS

All participants must register via the Online Registration Form. You can sign in with your registration details from previous years. If you do not have any, please create a new account.

Each participant will receive a registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

Consider using a personal email account if your work email is connected to an institution with high security and privacy settings as the email may be transferred to junk folders.

Contact Information

For any registration questions please do not hesitate to contact the IPC Conference Secretariat at registration@probiotic-conference.net.

Registration Fees

All the above fees include a local VAT of 21%.

*Student fee is available ONLY for participants attending a university or institute of higher education as students and are under the age of 35 at the conference start date. Students must provide proof of their age and student status.

**Possibility to choose your preferred day.

All registration deadlines are based on the end of the actual day (midnight; CET). Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.

Unpaid or partially paid registrations will not be considered valid until it is paid in full.

Full Registration Fee Includes:

• • Access to the scientific programme, poster and exhibition area
  • Access to the Electronic version of IPC 2023 Proceedings
  • Conference dinner (19 June 2024)
  • Welcome drink
  • Farewell drink
  • Coffee breaks, Lunch
  • Pocket programme
  • Final proceedings book
  • Conference badge

One Day Fee Includes:

• • Access to the scientific programme, poster and exhibition area of selected day
  • Access to the Electronic version of IPC 2023 Proceedings
  • Coffee breaks, Lunch
  • Pocket programme
  • Final proceedings book
  • Conference badge
  • Conference dinner is NOT included – if you wish to attend Conference dinner you can book it in the registration form.

Accompanying Person Fee Includes:

• • Public transport pass
  • Prague Hop-On, Hop-Off Bus Tour (24 hours ticket)
  • Lunches as scheduled in the conference programme
  • Access to Conference dinner (19 June 2024)
  • The accompanying person is not provided access to the scientific programme, poster and exhibition area

Social Programme

All participants are kindly asked to re-confirm or pre-register for the Conference dinner via the Online Registration Form to be able to attend.

Welcome Reception

• • Tuesday, 18 June 2024
  • Time: TBA
  • Venue: Prague Congress Centre (Foyer)
  • Ticket: Included in the full registration fee

Conference Dinner

• • Wednesday, 19 June 2024
  • Time: 20:00-23:00
  • Venue: Lávka Club
  • Ticket: Included in the full registration fee

Farewell Party

• • Thursday, 20 June 2024
  • Duration: 30 min, after the Scientific programme finish
  • Venue: Prague Congress Centre (Foyer)
  • Ticket: Included in the full registration fee

Guided Tours

Tour 1 – Prague Craft Beer tour

• • Tuesday, 18 June 2024
  • Time: 19:00-22:00
  • Ticket: 85 EUR

Tour 2 – Grand tour of Prague

• • Wednesday, 19 June 2024
  • Time: 13:00 – 17:00
  • Ticket: 45 EUR

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her profile set up with a unique email address. When registering more than ten participants under one company identity/invoice, please contact the IPC Conference Secretariat to determine the preferred invoicing setting.

Confirmation

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here.

Registration for Sponsors and Exhibitors

Please contact the IPC Sponsorship and Exhibition Manager directly:

Contact person: Lucie Šenková
E-mail: lucie.senkova@c-in.eu

Payment Details

Registration fees are collected on behalf of IPC by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

All fees are to be paid in EUR, free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

Online Payment by Credit/Debit Card

The preferred method is payment by card online via our secure payment gateway: 

WORLDLINE – Payment Solution Saferpay – Online payments service provider: WORDLINE. 

Accepted Credit / Debit Cards

In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to the online registration form and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

By Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 30 May 2024. After this date, all payments can only be made by credit/debit card.

Beneficiary: CZECH-IN s.r.o.
Beneficiary address: 5. května 65, CZ-14021 Prague 4, Czech Republic
Bank: KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number: 51-0903490207/0100
IBAN: CZ5901000000510903490207
SWIFT/BIC: KOMBCZPPXXX
PAYMENT REFERENCE: Name, Surname and Registration number

Final Invoice

• The Final invoice will be available for download from the Online Registration Portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the IPC Conference Secretariat.
• The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details).
• Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registration and is subject to a 20 EUR fee.

Visa Letter

The Visa invitation letter can be downloaded from the Online Registration Portal, after the registration is confirmed and paid in full. If you need assistance with the Visa invitation letter, please contact the IPC Conference Secretariat.

Registration Cancellations

• • Until 11 January 2024 – free of charge.
  • From 12 January until 30 May 2024 – a 50 % cancellation fee will be applied.
  • From 31 May 2024 – no refund can be processed.

Tour Cancellations

• • Until 3 June 2024 – free of charge.
  • From 4 June 2024 – no refund can be processed.

General Cancellation Conditions

• • All cancellations must be notified in writing form by email to the IPC Conference Secretariat.
  • Requests for refunds made after 20 June 2024 will not be considered.
  • For any change of name, an administrative fee of 30 EUR will be charged

Insurance

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the Conference Due to Force Majeure

In the event of a force majeure situation, CZECH-IN s.r.o. reserves the right to alter or cancel the Conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN s.r.o. which prevents or impedes the realization of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemic such as SARS, Covid-19, earthquake, flood, hurricane, cyclone, fire, or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force on 25 May 2018, and it involves some additions to data protection.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.

Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection, and GDPR in general by email or phone +420 296 219 600.